We are looking so forward to working with you and your child at our upcoming Musical Theatre Day Camp! Please read through this page for important information to help your child’s day run smoothly.
**We recognize that this is a lot of information. We like to be thorough so please be sure to read to the bottom this page**
Class Specific Information
Shared Parent Portfolio
You will be sent a link for your Parent Portfolio via Google Drive prior to the start of the camp. If you do not receive your link prior to the first day please email info@thestagenewwest.ca to make sure you receive it.
In this portfolio you will find
- printable tax receipt for the Childcare Tax Credit *See Below*
- recording of the presentation (if applicable to your camp, not guaranteed)
- class materials (if applicable to your camp)
Official Tax Receipts
For each week you attend camp you will receive a Google Folder link. WIthin this Google folder link you will find any and all relevant camp information including your official receipt. This receipt may be used as a Childcare Tax Benefit but you will need to confirm this with your accountant or tax processor.
Please note that this receipt will need to be copied, filled in, and returned to the office, either in printed form or via email to be signed within the season you are attending.
Receipt Submission cut off for Spring Break attendance
APRIL 30th
Receipt Submission cut off for Summer Break attendance
AUGUST 31st
Any requests for receipts or requests for replacement receipts will be subject to a $20 fee per receipt as indicated on the official receipt.
Why?
This is an administrative task that is managed by seasonal staff who are not available once the season is completed. This means that additional time is spent by additional people to locate and redraft the manually created receipts (as our software doesn’t generate an appropriate receipt for these purposes) and ensure you have the correct one if you request an out of season receipt.
General Information
Location
Lorne Street Studio | 230-50 Lorne Street New Westminster BC
Drop-off & Pick-ups
Drop off : Students may be dropped off no earlier than 8:45.
- The doors will not be unlocked until this time and we cannot guarantee a staff member will be onsite if you arrive earlier.
- Parents will be asked to sign their child in at which point a camp instructor will escort them into the building.
Pick up: Students may be picked up between 4:00-4:15pm. Later pick up will result in a fee of $10 for every 15 minutes or portion thereof.
You must exit your car and stand near the studio door. No student will be released without making eye contact with the person who is picking them up.
Late Arrival: If you arrive late and the door is locked you will need to ring the doorbell or call the studio phone at 604-518-1291.
NOTE: If you have made arrangements for another adult to pick up your child, or another parent who’s child is in the camp, please tell the staff at the BEGINNING of the day so they know who is going home with whom.
Parking
Please click here for information regarding parking at our locations
Waiver
Please fill out this waiver and bring in on the first day. If your child has taken a class since the start of this school year chances are you have filled one out and do not need to do so again. If you don’t remember if you’ve filled one out please complete one. Please ensure that ALL of your child’s important medical and contact information is accurate by logging in to your Parent Portal.
***Notice of Special Needs***
It is vital your child’s success that teacher’s are prepared for any special needs your child may have. Failing to include important learning, emotional, or social challenges your child has will greatly effect your child’s experience. Staff are prepared to work closely with parents of children who require additional needs, but only if we are told in advance the best ways to work with and communicate with your child. If your child has autism, ADD, ADHD, Sensory Processing Needs or other important developmental characteristics please include as much information in your child’s file as possible. We cannot support what we do not know or understand and rely on parents to be forthcoming with this information.
Allergies
If your child has allergies it is mandatory that you fill in this Anaphylaxis Emergency Plan. Please arrive with this document and give it to your teacher.
Allergy Aware Studio
Spring/Summer Instructors have completed 3 Allergy Aware courses online in preparation for day camp programs.
Please note that our summer programs are peanut/tree nut free classes. We also request no sesame or sunflower seed products and seafood as these are common allergens.
All snacks and lunches are checked before eating. Any snacks that could pose an allergy risk, including items that indicate “may contain” will be left unopened and returned home. There is no sharing of food items or utensils unless it’s among siblings with no allergies.
**If you send your child with a seed butter please be sure to include a note that identifies this product as safe for our studio.**
Snacks & Lunch
Please make sure your child brings a healthy lunch and snacks for the day. We will be taking a snack break in the morning, lunch break around noon, and a second snack break in the afternoon. Please consider that our day is longer than an average school day so more sustenance may be required. Please bring a refillable water bottle to use throughout the day. Candy and soda are not permitted.
Dress Code
Please send your child dressed in comfortable play clothing. Students will be participating in many energetic games as well as dance lessons; skirts are fine as long as students are wearing pants or shorts as well. Because students will also be creating props and set pieces for their show, there is the risk of paint/ink/marker getting on your child’s clothing. Students with long hair will need to have it tied back out of their faces. Street shoes are not permitted on our dance floor; bare feet or dance shoes are more than welcome.
Please ensure to provide appropriate clothing for all weather including hats, umbrellas, boots, sunscreen and other important weather necessities for your child. It is always better to have more layers than less so that students can choose what will be comfortable during outdoor time no matter if it’s warm or cooler.
Lunch Hour Outings
We will be taking a lunch-time field trip even if the weather is grey, cool and/or drizzling. Pier Park is within walking distance of the studio and is a great place to enjoy some outside time. Before leaving, students and staff will review safety expectations for the trip. All students will be given a highly-visible button to wear on their jackets with the studio’s phone number in case of emergency or separation.
Please provide sunscreen for your child if you would like them to wear it during our outside time.
If the weather is too unmanageable (too wet or too hot depending on the season) indoor activities will be arranged with the option of using our parking lot with bubbles and chalk for a shorter duration to keep everyone safe.
End of Camp Performance
Please read and abide by the policies for our performance day that we’ve outlined below.
DAY
Friday afternoon of each camp week.
TIME
Performance begins at 4pm SHARP and will run approximately 15 minutes.
You are welcome to park in any spot in our lot marked All Star for the duration of the presentation. Do not park in spot 13.
If you are going to be late or absent please phone 604-518-1291
RECORDING
You are invited to record the presentation on your phone provided you do not impede the view of other audience members or block our lighting equipment.
WE CANNOT GUARANTEE THAT WE WILL BE RECORDING THE SHOW. In the past we’ve had tech issues and also recognize that we are a live performance company, our recording experience is limited. Please plan accordingly.
REQUIREMENTS
Shoes will be removed prior to moving into our studio space.
GUESTS
Each student is allowed to bring 2 (TWO) guests to the final performance and this is non negotiable. With 16 students in our class this equals as many as 32 guests. This means we have 48 people plus instructors in our room which is quite “boutique”.
While we appreciate that students are excited to share their performance with as many people as possible, we cannot accommodate every guest in our space, nor is this the program where an audience of this size is appropriate. We look so forward to welcoming your aspiring performer into our StageFest programs where we can showcase their hard work and effort to hundreds of people, if this is something that lights them up!
SYMPTOMS
If you are showing ANY symptoms of illness you are not permitted to attend the presentation. You may send someone in your place who is welcome to record the presentation .
FOLLOWING THE PERFORMANCE
Parents will have 5 minutes to grab a few quick photos and then we will ask you to step outside or into the hallway while we get students ready for departure. This gives us more room to take back costumes and hand out art. Your child will be released to you once they are ready.